Job Description
Scheduled Hours
37.5
Position Summary
Coordinates the daily operations of faculty appointment, promotion and tenure for the School’s Office for Faculty Affairs (OFA), and provides administrative support for all faculty promotion and tenure related needs. Provides coordination and support for interim, annual and long-range strategic faculty promotion and tenure initiatives and planning for the faculty review process. This position handles the collection of faculty information, communication with candidates and the scheduling and implementation of the faculty review process. In supporting faculty promotion and tenure for the SPH, this position will also support the SPH Appointment, Promotion and Tenure (APT) Committee operations and meetings.
Job Description
Primary Duties & Responsibilities:
Coordinates the day-to-day faculty promotion and tenure tasks for the School of Public Health Faculty Affairs office, including the coordination and implementation of all faculty promotion and tenure review activities.
- Coordinates the organization of faculty promotion and tenure information submitted for review and facilitates the review by the SPH Appointment, Promotion and Tenure (APT) Committee.
- Tracks faculty progress throughout the review process and assists in the development of reporting on faculty promotion and tenure for the SPH leadership.
- Professionally communicates with faculty members as needed to facilitate the promotion and tenure review process. Corresponds with faculty through email communication for scheduling purposes and the gathering of necessary information and coordinates faculty interactions with the SPH Appointment, Promotion and Tenure (APT) Committee.
- Coordinates the calendar of the Faculty Affairs Office to ensure that APT meetings are scheduled in coordination with calendars of SPH leadership and other SPH and university events and needs.
Coordinates the development and implementation of a data management platform and process for faculty Appointment, Promotion and Tenure (APT) activities and faculty information.
- Coordination of faculty appointment, promotion and tenure information.
- Assists the Director of Faculty Affairs with the development of Standard Operating Procedures for faculty appointment, promotion and tenure activities.
- Tracks faculty appointment, promotion and tenure tasks in project management software to allow for standardized reporting on projects, timelines and next steps.
Faculty Development & Evaluation (Annual Review). Faculty Affairs plans, coordinates, and supports reviews for all faculty.
- Works with the Associate Dean for Faculty Affairs and the Director of Faculty Affairs to schedule and facilitate reviews for faculty. Maintains the schedule for reviews conducted, schedules reviews with senior and junior faculty, and gathers review material from the faculty members, distribution of materials and follow up communication, tracking the completion and distribution of the review. Works in collaboration with the office of administration to ensure that all documentation is consistent and faculty information is updated with HR as needed.
- Appointment, Promotion and Tenure Committee: The Faculty Affairs coordinator assists the administrative needs of the SPH Appointment Promotion and Tenure committee.
Perform other duties as assigned.
Working Conditions:
Job Location/Working Conditions
Physical Effort
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
High school diploma or equivalent high school certification or combination of education and/or experience.
Certifications:
No specific certification is required for this position.
Work Experience:
Relevant Experience (5 Years)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Ability to foster productive working relationships with diverse constituencies and to work collaboratively, being receptive and respectful in all exchanges, with the School’s faculty, staff and senior administrative team.
- Experience in higher education faculty affairs.
- Accuracy and efficiency in managing work load.
- Ability to work independently.
- Ability to work under pressure and with tight deadlines.
- Ability to prioritize, organize and communicate effectively.
- Excellent administrative, planning, organizational and office management skills.
- Strong interpersonal skills.
- Excellent oral and written communication skills.
- Proficient in the use of MS Office and MS Outlook.
- Experience in developing, maintaining and following office procedures and filing systems.
- Attention to detail.
- Ability to maintain confidentiality and use discretion and good judgment.
Preferred Qualifications
Education:
Bachelor's degree
Certifications:
No additional certification beyond what is stated in the Required Qualifications section.
Work Experience:
No additional work experience beyond what is stated in the Required Qualifications section.
Skills:
Confidentiality, Detail-Oriented, Filing Systems, Interpersonal Communication, Microsoft Office, Multicultural Environments, Office Procedures, Oral Communications, Organizing, Prioritization, Resilience Under Pressure, Sound Judgment, Working Independently, Workload Management, Written Communication
Grade
G09-H
Salary Range
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit:
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
Job Tags
Hourly pay, Holiday work, Full time, Work experience placement, Interim role,