Job Description

Job Description and Duties

This advertisement is for a Correctional Case Records Analyst position Located at Sierra Conservation Center in Jamestown, Tuolumne County. Please indicate the position number on your application: 099-223-1152-XXX.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application.

Note: Main communication for this position will be through email. Please ensure you have a valid email address on your application.

Under close supervision at the entry level, and general supervision at the journey level by the Correctional Case Records Supervisor (CCRS), the Correctional Case Records Analyst (CCRA) performs a variety of complex functions in the processing, maintenance and control of records for incarcerated people. Calculates release dates, applies credits and appropriate Good Conduct Credit (GCC) for incarcerated people. Interprets and applies applicable laws, policies, and procedures.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

You will find additional information about the job in the .

Working Conditions

About this location -- Sierra Conservation Center (SCC) is located in the foothills near Jamestown, California, in the heart of the Mother Lode Gold Country.It is adjacent to the Stanislaus National Forest, offering pine trees, mountain streams, and an abundance of recreational activities (fishing, swimming, camping, skiing, golfing, etc.).The prison is approximately 70 miles from Yosemite National Park.

The primary mission of SCC is to provide housing, programs and services for minimum and medium custody incarcerated individuals, to aid in their rehabilitation. SCC is responsible for the training and placement of male incarcerated individuals in the Conservation Camp Program. SCC administers 31 male camps located throughout California.

Special Requirements

Do NOT include ANY confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at NACES | National Association of Credential Evaluation Services .

Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Knowledge of: Case law to accurately calculate dates. The classification process within the California Department of Corrections and Rehabilitation (CDCR) to complete audits and comply with policies, procedures and laws. Correctional administration to interact with various departments in a correctional and/or parole setting. Documents and forms contained in the central file (Electronic Records Management System [ERMS]) and Strategic Offender Management System (SOMS) to complete audits. The individual inmate/parolee central file (ERMS) and SOMS to calculate accurate parole and discharge dates. Training tools to train support staff and other analysts. Departmental instructional/informational memorandums, policies, administrative bulletins, and directives to properly apply case law to complete audits. Information disclosure statutes to ensure the department’s security and public safety. Applicable credits to complete audits, produce accurate release/discharge dates and ensure public safety. CDCR electronic record-keeping systems such as SOMS, ERMS, California Law Enforcement Tracking System (CLETS), etc., to track inmates/parolees, records, release/discharge dates and audit the information received from these systems. Departmental policies (e.g., Penal Code, Title 15 and Departmental Operations Manual [DOM], etc.), to perform essential duties. Specialized calculation tools (e.g., date calculator and automated calculation worksheets) to ensure accuracy of inmate/parolee release dates. Mathematical concepts to accurately perform calculations.

Ability to: Analyze legal documents to apply the information to individual cases, produce an accurate parole and/or discharge date, and record proper commitment/housing to ensure public safety. Analyze documents relevant to case records to calculate release/discharge dates. Prepare correspondence to accurately clarify discrepancies and request information for the central file Electronic Records Management System (ERMS). Make accurate mathematical calculations (e.g., release, discharge, hearing dates, etc.) to ensure proper application of case law. Prioritize to effectively manage casework and comply with policies and procedures. Make sound decisions related to case management to determine and implement effective and appropriate courses of action. Review rap sheets/criminal identification history to ensure the security of the Department and public safety. Learn, understand, retain, and recall a broad range of highly technical data to complete accurate audits. Effectively follow oral and written instructions to provide information, complete memos, letters, forms, and reports. Communicate effectively with other staff, inmates, and outside agencies to receive or provide information, complete memos, letters, forms and reports. Operate a computer to access, enter, update, provide, and retrieve information. Progressively perform more difficult and analytical tasks in the correctional case records process. Operate a date calculator to enter, update, and retrieve information. Analyze documents relevant to case records to recognize, report, and correct discrepancies/errors.

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, , and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at .

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at .

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Examination Information:

To obtain list eligibility for Correctional Case Records Analyst, before applying for the position(s), you should first take and pass the examination here:  .

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Job Tags

Permanent employment, Full time,

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