Job Description

Teksouth is seeking an Executive Admin Assistant with 6 years' experience to support our client at Andrews AFB, MD. This is an onsite position requiring an active Secret clearance .

Responsibilities:

• Operates in a secure environment, handling classified documents and sensitive topics.
• Manages the Task Management Tool (TMT) or equivalent task management system, overseeing task acceptance, assignment, monitoring deadlines, and completion.
• Send task reminders via email and coordinate with Commander's Critical Execution (CCE) to ensure timely task completion.
• Collects, organizes, and analyzes data to recommend actions to the Director of Staff.
• Uploads data and responses into the task management system.
• Prepares and routes electronic staff summary sheets for leadership coordination and signatures.
• Drafts and coordinates memoranda for record and signature.
• Assist users with task completion by coordinating with points of contact or offices of responsibility for clarification.
• Supports users unfamiliar with task management processes or systems.
• Manages organizational workflow, email distribution lists, and correspondence to ensure timely actions and responses.
• Communicates requirements and assigns deadlines to personnel, supporting commander and program execution.
• Creates meeting slides and task status reports for leadership review.
• Attends training, meetings, and unit functions, providing updates to staff and leadership on process or program impacts.
• Monitors compliance with program requirements, notifying personnel of non-compliance.
• Updates leadership on program compliance regularly.
• Manages calls, visitors, appointments, schedules, and staff meeting inputs/outputs, notifying leadership of required actions and executing directions.
• Maintains and distributes key personnel rosters and contact lists quarterly or as needed.
• Provides input to and manages the strategic calendar.
• Offers backup administrative support to senior leadership, overseeing daily workflow and communication.
• Maintains office procedures, records, and files to ensure efficient operations.
• Provides regulatory guidance to ensure compliance with government rules, regulations, and policies.

Job Requirements:

• Education and Experience:
  • Bachelor's degree with 6 years of experience, or 10 years of relevant experience in lieu of a degree.
  • Secret Clearance Required.
  • Military background is highly preferred.
  • Experience with the Department of Defense (DoD).
  • Proficiency with the Task Management Tool (TMT).
  • Familiarity with clerical and administrative procedures.

Skills:

• Proficiency in Microsoft Office and Adobe programs for creating reports, spreadsheets, databases, and presentations.
• Strong problem-solving and analytical skills, with the ability to develop actionable plans.
• Effective communication skills with tact and professionalism.
• Ability to prioritize, organize work, and meet deadlines.
• Experience in task management and workflow optimization.

Reasonable Accommodations: Accommodations may be made to enable individuals with disabilities to perform the essential functions of the role.

Teksouth is an employee-owned company. We offer a competitive salary and benefits package, including medical, dental, and vision insurance, a 401(k) match, and paid time off.

Teksouth values and engages the diversity of its teammates, customers, and business partners.

EOE race/color/sex/sexual orientation/gender identity/disability/vet

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