Job Description
We're a multi-specialty healthcare franchise dedicated to revolutionizing patient care through integrative and holistic medical services. We offer a seamless patient experience with a wide range of services all under one roof. We're passionate about what we do and we're looking for talented individuals to join our team!
About the Role:
We're seeking a highly organized and proactive Executive Personal Assistant to provide top-level support to our CEO. This is a fantastic opportunity for a detail-oriented professional who thrives in a fast-paced environment and excels at managing administrative, business, and personal tasks with discretion and efficiency. If you're a master multi-tasker, a proactive problem-solver, and you enjoy being the key to someone's smooth and successful day, this role is perfect for you!
What You'll Do:
Executive Support:
Manage the CEO's busy schedule, appointments, and calendar with precision.
Coordinate and confirm business meetings, travel arrangements, and event logistics.
Prepare reports, presentations, and correspondence.
Assist with drafting emails and managing communication.
Screen and prioritize incoming calls, messages, and requests.
Business Operations Support:
Conduct research, compile data, and prepare briefs for meetings.
Assist in managing confidential business and legal documents.
Track and follow up on action items, deadlines, and key business initiatives.
Coordinate with internal teams, franchisees, and external partners.
Personal Assistance:
Handle personal errands and administrative tasks.
Oversee household scheduling, vendors, and appointments (if needed).
Assist with organizing events, reservations, and travel logistics.
Project Management & Coordination:
Support the execution of strategic projects and initiatives.
Organize files, records, and key business documents.
Liaise with key executives, including franchisees, medical professionals, and business associates.
What You'll Need:
3+ years of experience as an Executive or Personal Assistant to a C-level executive or business owner.
Strong organizational, multitasking, and problem-solving skills.
Excellent written and verbal communication skills.
High level of discretion and professionalism.
Proficiency in Google Suite, Microsoft Office (Word, Excel, PowerPoint), and project management tools.
Tech-savviness and ability to manage digital communications and scheduling software.
Ability to work under pressure, anticipate needs, and adapt to changing priorities.
Experience in healthcare, franchising, or business operations is a plus.
Bachelor's degree preferred but not required.
Work Environment & Schedule:
Location: West Los Angeles (90066).
Hours: Full-time (40 hours/week), Monday - Friday, with occasional flexibility.
Hybrid Flexibility: Primarily in-person, with some remote work possible.
Why Join Us?
Be part of a growing healthcare franchise that's making a difference.
Work closely with a dynamic CEO and leadership team.
Gain valuable experience in a fast-paced, mission-driven organization.
Competitive compensation and growth opportunities.
Employment Type: Full-Time
Salary: $ 20.00 Per Hour
Job Tags
Hourly pay, Full time, Remote job, Monday to Friday,